Administrative Assistant

Our client is currently seeking to add an Administrative Assistant to their growing team. Candidates must be responsible, have the ability to multi-task, possess the ability to keep electronic files organized; have excellent technical, interpersonal skills; and have a creative and diplomatic approach to problem solving. We are looking for someone with a passion for providing excellent customer service and communication. This is a wonderful opportunity to gain valuable and real-world legal experience by working alongside experienced attorneys practicing in state and federal courts in the Midwest! 

Responsibilities

• Answer phones, greet clients, and provide front desk support, including escorting clients to conference rooms and offering beverages
• Notify attorneys of client arrivals and maintain accurate conference room schedules
• Order kitchen and office supplies and coordinate maintenance requests as needed
• Process all incoming and outgoing mail, including preparing certified mail, stamping, opening, sorting, distributing, and scanning mail
• Run office errands such as delivering mail to the post office, making bank deposits, and sending certified payments to Accounting
• Scan documents into the firm’s systems and accurately label items, including use of an electronic typewriter when required
• Manage client tax documents by scanning, organizing folders, printing completed packets, obtaining client signatures, and scanning e-filed documents
• Perform dictation and transcription tasks using appropriate terminology
• Enter attorneys’ billable time into the firm’s timekeeping system
• Maintain professional communication with clients, attorneys, and third parties

Education and Qualifications

• A minimum of one year of experience working in a business setting preferred
• Highschool Diploma or GED
• Outstanding interpersonal, organizational and communication skills
• Proficient knowledge of Microsoft Office Suite programs
• Ability to provide administrative support to all team members